Collaboration Huddles are a great place for groups of people to share videos and resources. You can invite anyone in your account to join you in a Collaboration Huddle, and you can customize settings within the Huddle to allow each participant the appropriate amount of control to manage content within the Huddle.
Who is this article for?
Based on the default user settings in the Sibme platform, you should have permission to complete the task of creating a Collaboration Huddle if you are one of the user levels listed below. If you do not see the screens in this article, you can ask your administrator if you have permission to create a Collaboration Huddle.
Admin
Super Admin
Account Owner
*In some accounts, Users have permission to create Collaboration Huddles.
Creating Collaboration Huddles
You can create all Huddles from the Huddles page in your Sibme account on the web. Click Huddles in the left menu, then click the green Add Huddle button in the top right corner.
1. In the Create New Huddle window, click Create under New Collaboration Huddle. You may not see all of the options in the image below, depending upon your account settings. If you do not see the Collaboration Huddle option, ask your Account Owner for more information.
2. Type a name for your Collaboration Huddle in the Huddle Name box.
3. Add participants by typing a person's name, email address, or a group name into the Huddle Participants search bar.
To add a participant, click on their name in the search results. As you add participants to the Huddle, their names will appear below yours in the list. New participants are added as Members by default.
4. Decide whether each participant should be an Owner, Member, or Viewer in your Huddle by clicking their role in the Role column. You are listed as the Creator.
The different types of Huddle Participants are described below:
Creator
Other than all permissions listed below for Owner -- the Creator is the only one who can update/edit and/or delete the Huddle
Sets permission for all Participants through the More Huddle Settings
Owner
Add and remove participants from a Huddle and change each participant’s role in the Huddle
Upload and download videos and resources in the Huddle
Delete all videos and resources in the Huddle
Comment on videos in the Huddle
Edit and delete all comments in the Huddle
Member
View all videos and resources in the Huddle
Upload and download their own videos and resources in the Huddle
Delete their own videos and resources in the Huddle
Crop videos they upload
Copy videos they upload to other Huddles
Comment on videos in the Huddle
Edit and delete comments they make in the Huddle
Viewer
View all videos and resources in the Huddle
More Huddle Settings
Click More Huddle Settings to open the More Huddle Settings window.
Type a description into the Huddle description box to show additional text below the Huddle name on the Huddles page. (optional)
Other settings
Custom video markers: Turn custom video markers on or off.
Frameworks: Turn Frameworks on or off. If you turn on Frameworks, select a default framework from the Framework dropdown below the settings. You can also turn on Allow Huddle members to assign Framework.
Huddle members can download Resources: Choose whether members can download the resources (artifacts) in the Huddle.
Huddle Members can go live in this Huddle: Allow participants to share a live video in the Huddle.
Huddle Member can run AI Reports: Allow members to run AI Reports in the Huddle.
Allow Participants to select non-Huddle Members in Forms User Data: Let participants choose people outside the Huddle when filling in user data on a form.
Turn on Events: Turn on Events for the Huddle. With Events on, you can also turn on Appointment Booking (click Set Available times to choose when you are available) and allow Non-Huddle Participants to be invited to Events.
Auto-download Zoom recordings to Huddle: Automatically add Zoom recordings to the Huddle.
@mention non-Huddle Members: Allow people outside the Huddle to be mentioned in a comment. Once this is on, you can also turn on Allow participants to @mention non-Huddle members.
Suspend All Notifications for this Huddle: Stop email notifications for this Huddle.
Message to invite participants (optional): Add a message that will appear in the email invitation all Huddle participants receive once you've finished creating the Huddle.
Click the green Save button to save your settings and return to the Add Huddle page.
Click the green Create button to finish creating your Collaboration Huddle.
Creating a Collaboration Huddle provides a great opportunity to share videos and resources with your team. You can also set up discussions in your Collaboration Huddle to interact with your colleagues over time. Collaboration Huddles, and the videos/resources stored within, are only visible to the participants of each huddle.