This article will help coaches and supervisors of coaching programs understand and effectively use the time-saving features of the Coaching Tracker. A Coaching Tracker is in many ways a tool that is as simple as the old-fashioned “in” box used to collect assignments--but just a bit more effective and versatile!

Who is this article for?

Based on the default user settings in the Sibme platform, you should have permission to complete this task if you are one of the user levels listed below. If you do not see the screens in this article, you can ask your administrator if you have permission.

  • Admin
  • Super Admin
  • Account Owner

Steps to accomplish the task:

What is a Coaching Tracker?

The Sibme Coaching Tracker enables instructional leaders and coaches to track video coaching sessions/cycles within Sibme Coaching Huddles. The tracker keeps coaches and instructional leaders accountable for providing timely and adequate feedback to their coachees. Account Owners and Super Admins within Sibme can monitor their instructional coaching program and set an expectation around their coaching process by setting “Tracker Feedback Duration,” the time a coach has to provide feedback to a video before that feedback is considered late. The Account Owner can set this feedback duration within their Account Settings.

Depending on the duration set, the video sessions are automatically color-coded on the tracker. For example, if coaches are expected to provide feedback within 48 hours of submission, and the coach provides on-time feedback, the video session date will be colored green. If they are late or do not provide any feedback it will be colored yellow or red.

The icons in each box on the Coaching Tracker indicate the number of comments made by the coaches and coachees in each video. Additionally, the number of resources attached to a video are indicated in the box.

Clicking on the session date box (see above) on the coaching tracker opens the Video Session Detail. 

This detail is also available in the Coaching Huddle itself by clicking Coaching Summary while viewing the video in the video play area.

A pop-up window will appear with session details such as total coach and coachee comments, resources added, Session Summary and, if a framework or rubric is tagged, the chart detailing tags. The coach can type a summary of the coaching session by clicking the edit button below the coaching summary. The coach also has the opportunity to add additional summary notes to the video coaching session at a later time. These notes are only visible or accessible to the coachee if the huddle creator chose to make them available in more huddle settings.

When complete, the Coaching Summary provides a nice overview of the video session.

One tip for busy coaches: If a few days pass between the video for which you just completed a summary and a new video, take a minute to go back to the Session Summary notes to remind yourself of your areas of focus for this coachee.

Whether you are managing a program and want to “inspect what you expect” in terms of the number of videos that are being reviewed or the “on-time” feedback ratio for a specific coach, the Coaching Tracker makes this accountability step easy. If you are a busy coach, the Tracker helps make it clear as to which videos have already been viewed and which videos still require your attention.

What’s Next:

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