There are times that you may want more information than can presently be found on a User or in an Assessment Huddle. Custom Fields can be used to create data fields for a User that can be used in Reporting and Analytics. They can also be used in an Assessment Huddle to give an Assessee a grade or more information than is presently unavailable. Overall, Custom Fields allow Account Owners the ability to extend and customize the platform to their needs.
Who is this article for?
Based on the default user settings in the Sibme platform, you should have permission to complete this task if you are one of the user levels listed below. If you do not see the screens in this article, you can ask your Sibme account administrator if you have permission.
- Super Admin
- Account Owner
Steps to accomplish the task:
There are 2 types of Custom Fields available for Account Owners to create: User Summary and Assessment Custom Fields.
This Help Article will go over how each of these types of Custom Fields can generally be used but please see the What’s Next section below for links to detailed Help Articles on how to create, gather data, and use Custom Fields specifically.
An Account Owner can create up to 10 User Summary Custom Fields to hold data for each user. These Custom Fields can be filled out by the User or by an Account Owner or Super Admin depending on the settings chosen by the Account Owner. The power of Custom Fields comes about when you use Analytics and Reporting to build reports based on data in the custom fields. A couple of examples might help paint a better picture:
- Let’s say you want to gather a report that shows how many videos were watched and comments made in a certain building. If you created a Custom Field called Building, then you could enter all the User’s buildings and then use the Building Custom Field as one of the parameters for your report.
- If you had a Custom Field called Grade Level, then you could generate reports and gather data for each grade level team from Analytics using the Grade Level Custom Field
- A Superintendent asks you whether more male or female teachers make comments on videos. If you have a Gender Custom Field, then you would be able to use that field to answer their question.
As you can see, adding Custom Fields to your User’s information allows you to slice and dice the data in more specific and helpful ways.
An Assessment Custom Field can be used to either report back to an Assessee some information about their submission or used to better quantify the data gathered during the Assessment process. Again, Account Owners can create up to 10 separate Assessment Custom Fields. These Custom Fields can be either filled out by the Assessor, the Assessee, or an Account Owner/Super Admin depending on the use case of the field. As with User Summary Custom Fields, the power comes when you use Assessment Custom Fields in conjunction with Analytics and Reporting. Again, some examples might help clarify how the Assessment Custom Fields can be used:
- An Assessor wants to provide a grade in addition to tagging Frameworks/Performance Levels. A Custom Field called Grade could be created then when the Assessor had finished evaluating the submission, they could enter a grade that the Assessee would see.
- An Assessor wants an Assessee to provide the number of other student’s videos they watched when completing the Assessment. A Custom Field called Number of Videos Watched could be made that would be provided to the Assessee for them to enter the data before submitting the Assessment.
- A Department Head asks whether Sophomore or Juniors did better on your latest Assessment. By adding a Grade Level Custom Field, then you could report and filter by this new field when generating a report on performance.
Assessment Custom Fields allows both an Assessor and an Assessee to share information back and forth in an Assessment Huddle.
Custom Fields are a powerful tool to extend the functionality and use of Sibme, especially from a data and reporting standpoint. This means Account Owners can build Sibme in a way that best serves their institution's needs.