A public URL can be opened in Document Commenting to be annotated and have comments made on it. This allows Users to collaborate on a URL just like they would on a Resource. The great thing is that these annotations and comments are tracked in Analytics.
Who is this article for?
Based on the default user settings in the Sibme platform, you should have permission to complete this task if you are one of the user levels listed below. If you do not see the screens in this article, you can ask your Sibme account administrator if you have permission.
Users
Admin
Super Admin
Account Owner
Steps to accomplish the task:
Once a URL has been added as an Artifact (please see the Help Article Adding URLs as Artifacts to Huddles and Workspace), then it can be opened to be annotated and have comments made on it.
Just click on the ●●● more menu on the URL tile and choose “Open to Comment”.
This will open a copy of the URL in Document Commenting so it can be annotated and comments can be made on it.
Please note there are some conditions to the type of URLs that can be opened in Document Commenting:
When a URL is added, it will take a little longer to finish adding. A copy of the URL is being turned into a PDF so it can be annotated and this takes a little extra time.
This is a point-in-time copy of the URL. Any changes made to the site after it is added to Sibme will not be reflected in the URL when annotating. If an updated copy of a URL needs to be annotated, then the URL needs to be added again to get an updated copy of the site.
Only public URLs can be opened in Document Commenting. Any site behind a password (called a "gated" site) will not work. Google docs and O365 docs that are shared with anyone will work but private Google/O365 docs will only show a copy of the login screen. Please see these sites to see how to make Google docs and Microsoft O365 docs public.
The resulting marked-up URL can then be downloaded as a PDF to be distributed, shared, or even added into a different Huddle.
Sample of Downloaded PDF:
This is a great way to collaborate on a URL just like you can on a Resource.