If Sibme Events is turned on in the Account, then recordings can be downloaded directly into a Huddle immediately after the meeting ends. To have this happen automatically, a Zoom Server-to-Server app must be created and some settings updated in Sibme. This is done in Account Settings > Integrations.
Who is this article for?
Based on the default User Settings in the Sibme platform, you should have permission to complete this task if you are one of the User levels listed below. If you do not see the screens in this article, you can ask your Sibme Account administrator if you have permission.
Account Owner
Steps to accomplish the task:
The first step to get Zoom connected with Sibme Events is to create a Zoom Server-to-Server app. Here are the steps necessary to create the Zoom app:
Create the Zoom App.
Adding Zoom credentials to your Sibme Account.
Create events for web hooks.
Step 1: Create the Zoom App
Login to the Zoom Marketplace at https://marketplace.zoom.us.
Under the “Develop” dropdown in the top right corner, choose “Build Server-to-Server App”.
On the pop-up modal, give the app an App Name. We recommend something identifiable like “Sibme OAuth App.” Then click the “Create” button.
Click on the “Information” button on the left and fill in the following fields:
Next we need to create the “Scopes” information for the Sibme Zoom App. Click “Scope” on the left side and then click the “+ Add Scopes” button.
For each of the “Scope Types” on the left of the “Add Scopes” modal, please select each of the following in the list below. You may need to scroll down to see the necessary “Scope Types”. Do not add anything that is not listed here. Be sure to click “Done” when you have selected everything listed below.
Meeting
View information barriers
View information barriers
View and manage information barriers
View and manage information barriers
View and manage sub account's user meetings
Get a meeting’s encoded SIP URI
View and manage all user meetings
Get CRC dial string with passcode
View and manage sub account's user meeting summaries
View and manage sub account's user meeting summaries
View all user meeting summaries
View live streaming meeting token information
View local archiving meeting token information
This scope allows an app to view an account's users' local recording meeting token information
Recording
View and manage sub account's user recordings
View all user recordings
View and manage all user recordings
User
View and manage sub account's user information
View all user information
View users information and manage users
Account
View account info
Report
View report data
After you click “Continue” on the Add Scope page, you will now Activate your Sibme Zoom App. Click the “Activation” button on the left hand side and then click the blue “Activate your app” button.
Step 2: Adding Zoom credentials to your Sibme Account.
Step 2 needs to be performed by the Account Owners and it is recommended that Sibme is opened in a new tab so the Account Owner can switch back and forth between Zoom and Sibme. To get to Integrations, go to the Account Settings page following either of these 2 ways and then click on the Integrations tile:
On your Home Page, click the ●●● icon that can be found on the left side above your name and picture.
From the menu bar, click your name in the upper right-hand corner.
From the Integrations tile, click on "Enable Zoom Functionality in Sibme." Click the Edit button in the bottom right hand corner.
Go back to the Zoom tab and click on the “App Credentials” button on the left hand side. You will need to copy “Account ID”, “Client ID”, and “Client Secret” data from the Zoom fields to Sibme by clicking on the Copy button on the right of each field and pasting them into the equivalent Sibme field. If there is data already in the Sibme fields, be sure to overwrite it with this new information.
After you have copied those 3 fields data from Zoom to Sibme, then on the Zoom tab, click on the “Feature” button on the left and copy the “Secret Token” field data to Sibme. Be sure to click the green “Update” button after all 4 fields of data have been copied over from Zoom to Sibme.
After you click the green “Update” button, a success message will show.
Step 3: Create events for web hooks.
The final step will be done back in the Zoom tab.
Click on the “Feature” button on the left if you are not there, and turn “Event Subscriptions” on under General Features at the bottom. After turning “Event Subscriptions” on, click the blue “+ Add Event Subscription” button.
In the “Subscription Name” field, please enter “Sibme Events”. In the “Event notification endpoint URL” field, please enter: : https://api.sibme.com/zoom/notifications?account_id=<Account ID> where <Account ID> is the Account's ID. If the Account ID is not known, please contact Sibme Support at [email protected]. In the example above, the Account ID given is 1546.
Be sure to click on the “Validate” button to confirm that Zoom is communicating correctly with Sibme. If everything is working, a “Validated” message will appear. If there is an error message, be sure to check and make sure the link AND the Account ID is correct.
After successfully receiving a “Validated” message, click on the “+ Add Events” button under the “Add Events” section.
For each of the “Event Types” on the left of the “Event Scopes” modal, please select each of the following in the list below. You may need to scroll down to see the necessary “Event Types”. Do not add anything that is not listed here. Be sure to click “Done” when you have selected everything listed below and then click on the “Save” button and then the “Continue” button.
Meeting Section
Start Meeting
End Meeting
Participant Joined Meeting before host
Participant was waiting for host to join
Participant/Host joined meeting
Participant/Host left meeting
Meeting has been created
Meeting has been updated
Meeting has been deleted
Meeting Registration has been created
Meeting Registration has been canceled
Recording Sections
All Recordings Have completed
Recording Transcript files have completed
Recording Started
Recording Stopped
Recording Paused
Recording Resumed
Recording files have been deleted to Trash
Recording files have been permanently deleted